Pan Am Golf Club
Miami, Florida
By-Laws, Rules and Regulations
Revised and Approved July 27, 2013

Article I – NAME

The name of this golf club shall be the Pan Am Golf Club - Miami.

Article II – PURPOSE

FIRST: To stimulate interest in golf by bringing together a group of golfers desirous of forming a golfing organization.
SECOND: To promote and foster among the members a closer bond and fraternity for their joint and mutual benefit, and to promote and conserve the best interests and true spirit of the game of golf as embodied in its ancient and honorable traditions.
THIRD: To encourage conformance to the USGA Rules of Golf by creating a representative authority.
FOURTH: To maintain a uniform system of handicapping as set forth in the USGA Handicap System and issue USGA Handicap Indexes to the members.
FIFTH: To provide an authoritative body to govern and conduct club competitions.

Article III – MEMBERSHIP

Section 1 – Membership shall be available to all, 18 years of age or older.
Section 2 – Only golfers with a reasonable and regular opportunity to play golf with fellow members and who can personally return scores for posting, may become members and receive USGA Handicap Indexes from the club.
Section 3 – Memberships in the club are for a calendar year only, with all memberships expiring on December 31st each year.
Section 4 – The fiscal year for the club will be June 1st through May 31st each year
Section 5 – In the event that any member of the club shall commit any act, which reflects discredit or disrepute thereon, or shall refuse or neglect to comply with the rules and regulations adopted by the Board of Directors, such member shall be subject to expulsion.  Said member shall have the right to be heard by the Board of Directors at any regular meeting or special meeting called for such purpose.  A two-thirds vote by the Board members present shall be required to uphold or reject the expulsion.
Section 6 – The Board of Directors shall establish all membership fees and dues as they deem to be adequate to operate and maintain the club.  Members shall be liable for dues payable and due each January 1st.  Members whose dues are not paid by January 31st are delinquent and shall be dropped from membership.  All monies collected shall accrue to the benefit of the membership.

Article IV – ANNUAL MEETING AND ELECTION OF OFFICERS

Section 1 – ANNUAL MEETING: The annual meeting of the Pan Am Golf Club shall be held in May or June, or any month and date as approved by the Board.  The Club President shall provide for the holding of such other membership meetings, as may be deemed necessary or desirable.  A legal quorum at any meeting shall be ten members present in person.  Each active member in good standing shall be entitled to one vote.
Section 2 – ELECTION: The President shall appoint a nominating committee consisting of three members of the club.  This committee shall submit to the membership a list of nominees to fill the office of Vice President.  Only the office of Vice President is elected.  The nominee will agree to serve one year as the Vice President then automatically move into the office of President at the next annual meeting and serve as President for one year.  The President appoints the offices of Secretary, Treasurer and Handicapper.
Section 3 – VOTING: Voting shall be by oral vote or written ballot by the members present at the annual meeting or as authorized by the President.  The name receiving the greatest number of votes shall be declared elected.

Article V – OFFICERS AND COMMITTEES

Section 1 – The officers shall consist of the President, Vice President, Secretary, Treasurer and Handicapper, and their duties shall be such as their titles would indicate or such as may be assigned to them by the President from time to time.
Section 2 – The President shall authorize, appoint, and define the powers and duties of all committees and the President shall be an ex-officio member of all committees except the nominating committee.
Section 3 – Except as modified by the Board of Directors, all appointed committees should function as directed by the President.  The following positions shall be appointed each year, with such other positions, as the President may deem necessary or advisable:
3.1 Treasurer shall be responsible for and receive all club funds; maintain current and accurate record of those funds, and with proper authorization issue and sign club checks.  Make an annual financial report to the membership.
3.2 Secretary shall maintain written records of all regular and special meetings.  Make an annual report to the membership.  Publish and distribute a bi-monthly tournament schedule to the membership.  Secretary shall act as Tournament Scheduler to contract, arrange and schedule weekly (preferably 52) tournaments of play at selected golf courses.  The scheduler shall submit, for the Board’s review and subsequent approval, those tournaments scheduled.
3.3 Handicapper shall establish a fair and proper system of handicaps in accordance with procedures set forth in the USGA Handicap System Manual and to provide each member with a handicap card.  Handicapper shall also be the chair of the Rules Committee, consisting of three (3) or more club members knowledgeable in the USGA Rules of Golf, with the authority to decide and enforce any conflict or violation of those rules, as may be brought to their attention.
Section 4 – In recognition for their dedicated service to the club, annual dues shall be waived for the active officers as of January 1st each year.

Article VI – BOARD OF DIRECTORS (The Board)


Section 1 – The Board of Directors shall consist of the President, Vice President, Secretary, Treasurer, Handicapper and all active past Club Presidents.  They shall exercise all power of management of the club not specifically excepted by these By-Laws.
Section 2 – The Board of Directors shall meet at such times and places as they select and five (5) Board Members shall constitute a mandatory quorum at any meeting.  Any question brought before the Board for a ruling or decision will require a two-thirds vote, for or against, by Board members present.
Section 3 – In the case of a vacancy in the office of President or Vice President through death, resignation, disqualification or other cause, the Board may elect a successor by majority vote to hold office for the unexpired term of whose office is vacant.

Article VII – TOURNAMENTS AND FLIGHTS  

Section 1 – The tournaments shall be scheduled, one or more each month throughout the year, on dates and courses as approved by the Board.  The President shall select the dates for the Championship rounds and the annual banquet.  All tournaments will operate under USGA rules, with the following exceptions: a). when local rules apply and are announced prior to play, and b). when a ball comes to rest in a footprint within a sand bunker, with the agreement of the other players, it may be lifted and placed at the nearest point still in the trap without penalty.
Section 2 – The annual Club Championship is open to all members having completed and turned in twenty (20) current scorecards, in regular club tournament play and certified by the club handicapper during the tournament year.  The tournament year starts with the first game in June and ends after the last Championship round in May.  The Championship events are included in the twenty (20) game minimum requirement. 
Members not having met the twenty (20)-scorecard requirement may be eligible for other tournament awards.
Section 3 – There will be up to four flights based on handicap index A (0-11.9), B(12-19.9), C(20- 25.9), or D(26+). Flight assignments are set at the time of the first round; however, members play with the current handicap in effect at the time of each round. The President and Handicapper may adjust flight parameters prior to the 1st Championship round to make each flight as competitive as possible.
Section 4 - The combined net score of the lowest three (3) Championship Tournaments a player posts will determine the Club Champion for each flight. 
Section 5 – There may be a Presidents Cup tournament based on a point system, as established and approved by the Board and made known to the membership.
Section 6 – Tiebreakers are determined as follows:  In the event of a tie for low net, the handicapper will review the scorecards of all individuals tied.  A count-back will be performed to determine the winner. The count-back firstly checks the net score for the last 9 holes (holes 10 through 18), and the lowest net score wins the prize. If two or more players are still tied, we check the net score for the last 6 holes. If still tied, we check the net score for the last 3 holes. If still tied, we check the net score on a single hole starting at hole # 18, and going backwards toward hole # 1, until a winner is determined.   If the tournament is played at a course with two nine-hole courses, the longer of the two nines will be used as the odd number handicapped holes and be considered the back nine. In the Club Championship tournament if after the final rounds a tie exists in a flight, the tied players will be declared co-champions of that flight.  If a tie exists for the club champion, the tied players will have a playoff round  the next available tournament when both players are able to play.  The tied players shall play in the same foursome.  If the players are still tied after this round, they will be declared co-club champions.
Section 7 – The Handicapper shall set the rules of betting consistent with the rules established by the By-Laws.  The current betting options are for the weekly golf tournament as follows: $2.00 for low net and $2.00 (4) or $3.00 (5 or more) for closest to the pin.  Low net is paid out for first (50%), second (30%) and third (20%) place each week. .  Closest to the pins are paid out as earned each week. A Hole-in-One Fund is established by collecting $5.00 from each member at the beginning of the year, if needed, and replenished when needed. The hole-in-one fund pays $400 per occurrence.
Section 8 – The men’s difficulty level will be used to determine which holes to assign individual handicap strokes.  The maximum handicap strokes allowed on a par 3 is one, all other holes is two.  This does not affect the total net score but will affect the count-back used in tie-breaking.
Section 9 – The maximum index used for determining handicap for men is 36.4 and for women is 40.4.
Section 10 – Guests may participate in the nearest to the pin competition only.
Section 11 – The handicapper is responsible for establishing handicaps, in accordance with published procedures and USGA guidelines, for members that have played for 5 or more rounds but have not received a handicap card yet.
Section 12 – For all tournament play and betting purposes, the tee’s played from for the men will be the White tees; members 70 years and older may play from the designated Senior tees or the forward tees
(usually Green or Red); the women will play from the designated women’s or forward tees (usually Red).

Article VIII – SPECIAL RULES AND REGULATIONS

Section 1 – Guests of members are welcome, however if they are residents of Miami-Dade or Broward counties, they shall be limited to three (3) golf tournaments as a guest.  If they wish to continue, they must become a member.
Section 2 – All payments for services provided to the Club, by cash or check, must be authorized and approved by the President.  The President or the Treasurer may sign club checks.

Article IX – AMENDMENTS TO BY-LAWS

Section 1 – Any club member in good standing may propose amendments to these by-laws.
Section 2 – The procedure for making amendments will be for the member to present the proposed change, in written form, to the President.  The President will then arrange for a vote on the proposal within thirty-days (30).  Members will be notified of the proposal by mass email and posting on the bulletin board at the weekly tournaments.  The notice will include the change and the vote date.  Voting will be at the beginning of the weekly meeting upon check in.  Absentee members not golfing that week may vote by email to the President no later than the scheduled date of the vote.  The President and Secretary will tally the votes at the end of the scheduled vote date.  The vote decision will be announced, and if approved, become effective the following day.  The amended By-Laws will be updated and republished.

 

Current Championship Summary 2012-2013

Flight Assignments

2011-2012 Championship Results Summary
2010-2011 Championship Results Summary